Cultural Facilities Manager Hospitality & Retail Managers

The purpose, organisation and management of cultural projects and related fundraising actions.

The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.

Recommended Books

3 books

Rethinking Business Responsibility in a Global Context

Bodo B. Schlegelmilch, I…

2020

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Corporate Social Responsibility and Governance

Panagiotis Dimitropoulos…

2022

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The Emerald Handbook of Ethical Finance and Corporate Social Responsibility

Ahmed Imran Hunjra, Khal…

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Establish daily priorities for staff personnel. Effectively deal with multi-task workload.

Lead and manage according to the organisation's code of conduct.

Plan, monitor and report on the budget.

Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines.

Prepare, monitor and adjust operational budgets together with the economical/administrative manager/professionals in the arts institute/unit/project.

Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet …

Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and …

Arrange events in cooperation with local stakeholders which promote local culture and heritage.

Set up procedures for maintaining and improving health and safety in the workplace.

Work together with museum or any art facility staff to develop and promote its events and programme.

Promote inclusion in health care and social services and respect diversity of beliefs, culture, values and preferences, keeping in mind the importance of equality and diversity issues.

Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.

Create and develop a learning strategy to engage the public in line with the ethos of the museum or the art facility.

Draw up outreach policies for the museum and any art facility, and a programme of activities directed at all target audiences. Set up a network of exterior contacts to relay …

Develop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to access to art …

Develop programmes which aim to promote cultural activities and cultural engagement in a community or nation, and which regulate the organisation of cultural institutions, facilities and events.

Assist with the appraisal and evaluation of museum and any art facility programmes and activities.

Assess the needs and expectations of museum and any art facility visitors in order to regularly develop new programmes and activities.

Manage the daily operations of a cultural facility. Organise all activities and coordinate the different departments functioning within a cultural facility. Develop a plan of action and arrange the necessary …

Call upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and exhibitions.

Understand project management and the activities which comprise this area. Know the variables implied in project management such as time, resources, requirements, deadlines, and responding to unexpected events.

Different elements and phases of project management.

Recommended Books

1 book

Better Practices of Project Management Based on IPMA competences, 2nd edition

John Hermarij

2020

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Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.

The principles and methods of facilities management as applied to individual organisations, best practice techniques, management implications of outsourced and in-house services, main types of contractual relationships in facility management …

Recommended Books

3 books

Introduction to Facilities Management

David Morris, Sue Morris

2025

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Facilities Manager's Desk Reference

Jane M. Wiggins

2020

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The Facility Management Handbook

KATHY. PAYANT ROPER (RIC…

2022

The documentation and processing of data regarding financial activities.

Recommended Books

1 book

Practical Bookkeeping

James B. Griffith

2023

The process of planning, monitoring and adjusting the expenses and revenues of a business in order to achieve cost efficiency and capability.

Analyse information and details of processes and products in order to advise on possible efficiency improvements that could be implemented and would signify a better use of resources.

Perform research and analysis of the external factor pertaining to companies such as consumers, position in the market, competitors, and political situation.

Based on accounts, records, financial statements and external information of the market, analyse the performance of the company in financial matters in order to identify improvement actions that could increase …

Research and understand various internal factors that influence the operation of companies such as its culture, strategic foundation, products, prices, and available resources.

Take ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. To be fully aware of all Social Responsibility protocols and procedures, and to …

Apply generation and effective application of business insights and possible opportunities, in order to achieve competitive business advantage on a long-term basis.

Establish a positive, long-term relationship between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.

Establish affectionate and long-lasting relationships with local communities, e.g. by organising special programms for kindergarden, schools and for dissabled and older people, raising awareness and receiving community appreciation in return.

Oversee the day-to-day coordination of production tasks so that the organisation fits within the desired artistic and business policies and in order to present productions in a uniform corporate identity …

Define the workplan, duration, deliverables, resources and procedures a project has to follow to achieve its goals. Describe project goals, outcomes, results and implementation scenarios.

Solve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising information to evaluate current practice and generate new understandings …

Define your own artistic approach by analysing your previous work and your expertise, identifying the components of your creative signature, and starting from these explorations to describe your artistic vision.

Delegate activities and tasks to others according to the ability, level of preparation, competence and legal scope of practice. Make sure that people understand what they should do and when …

Developing artistic project budgets for approval, estimating deadlines and material costs.

Reach out to and meet up with people in a professional context. Find common ground and use your contacts for mutual benefit. Keep track of the people in your personal …

Generate promotional material and collaborate in the production of promotional text, videos, photos, etc. Keep previous promotional material organised.

File and document a production in all its phases right after the performance period so that it can be reproduced and all relevant information remains accessible.

Establish a connection between organisations or individuals which may benefit from communicating with one another in order to facilitate an enduring positive collaborative relationship between both parties.

Fix and schedule professional appointments or meetings for clients or superiors.

Establish and maintain sustainable partnerships with cultural authorities, sponsors and other cultural institutions.

Maintain the liaison and exchange of information with regional or local authorities.

Establish and maintain cordial working relationships with peers in different governmental agencies.

Maintain good relations with representatives of the local scientific, economic and civil society.

Manage an artistic project. Determine project needs. Establish partnerships. Manage the budget, schedule, contractual agreements and assess the project.

Initiate fundraising activities managing the place, teams involved, causes and budgets.

Oversee all personnel and processes to comply with health, safety and hygiene standards. Communicate and support alignment of these requirements with the company's health and safety programmes.

Participate in cultural and artistic mediation activities: announce the activity, give a presentation or talk related to a piece of art or an exhibition, teach a class or a group, …

Manage and plan various resources, such as human resources, budget, deadline, results, and quality necessary for a specific project, and monitor the project's progress in order to achieve a specific …

Estimate the expected input in terms of time, human and financial resources necessary to achieve the project objectives.

Plan future needs of various resources such as time, money and specific process resources.

Act as representative of the institution, company or organisation to the outside world.

Participate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.

Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else's. Strive with actions to increase revenues and positive cash flows.

Bring together an artistic team, after identifying the needs, looking for candidates, conducting interviews and aligning on the conditions of the project.

Organise rehearsal schedules for actors and crew, collect and update necessary contact information as well as organise any additional meetings for the actors and crew.

Coordinate activities with other artistic and creative departments.

Create the timeline for the production of a motion picture, broadcast program or artistic production. Decide how long each phase will take and what its requirements are. Take into account …

Continually develop and define a concrete artistic vision, starting from the proposal and continuing all the way through to the finished product.

Develop a specific framework for research, creation and completion of artistic work.

Lead and instruct a complete team with the required cultural expertise and experience.

Analyse, estimate and list the production needs.

Plan meetings with sponsors and event organisers to discuss and monitor upcoming events.

Monitor all the activities of an artistic organisation.

Organise and structure an exhibition in a strategic way, making the artworks more accessible to public.

Allocate staff and resources to different activities in the artistic production. Take into account the needs of the production and coordinate with the involved parties.

Provide information on the preparation, execution and evaluation of exhibitions and other artistic projects.

Represent the artistic company or production outside your day-to-day activities. Liaise with presenters and their teams. Help direct tours.